AIMS HRMS vs spreadsheet payroll
Many businesses export punches from the biometric device, clean them up in Excel and run payroll from there. It works until overtime, leave and field staff make the sheet fragile.
Side by side
| Topic | Device export, Excel and payroll | AIMS HRMS |
|---|---|---|
| Attendance | Exported from the device and cleaned up by hand. | Punches come straight from eSSL and ZKTeco devices. |
| Field staff | Call in, or fill a register later. | Check in and out from the phone. |
| Leave | Approved on paper or WhatsApp, then typed in. | Applied and approved in AIMS, and counted in payroll. |
| Overtime | Copied from registers or claims. | Taken from attendance and approved step by step. |
| Payroll | Formulas that break when a row moves. | Built from attendance, leave, overtime and loans, then locked. |
| Payslips | Made and sent one by one. | For every employee, with a WhatsApp message when they are ready. |
| Incentives and exits | Calculated separately, often disputed. | Incentives from recorded results; full and final settlement on exit. |
Which suits you
Device export, Excel and payroll is enough when
- A small team in one location, with no biometric device.
- Little or no overtime, and leave is rare.
- One person runs payroll and checks every line.
AIMS HRMS pays off when
- You use biometric devices and still retype attendance.
- Overtime, shifts or field staff make payroll slow or disputed.
- You want payroll locked once it is final.
Questions
Can we buy AIMS HRMS on its own?
Yes. AIMS HRMS works on its own, or inside AIMS IQ or AIMS V2.
Which biometric devices work?
Devices that push over the ZKTeco ADMS (iClock) protocol, including many eSSL models, and eSSL eTimeTrackLite. Tell us your model and we will confirm.
See AIMS on your own business
Book a demo and we will walk through your own contracts, orders and teams.
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