An HRMS is not just payroll. For a growing business with branches and field staff, it is the record of every person from the day they apply to the day they leave. Here is what to check.
Hiring
- Job openings and a recruitment pipeline.
- Resumes read into candidate records, not retyped.
- Interviews and offers tracked to joining.
Attendance and time
- Sync with the biometric devices you already have.
- Check-in and check-out for field staff.
- Shifts, rosters and a holiday calendar.
- A monthly attendance register per branch.
Leave and overtime
- Leave types, balances, accrual and encashment.
- Approval steps that match your organisation.
- Overtime approved before it is paid.
Payroll
- Pay built from attendance, leave and overtime.
- Statutory deductions for the places you operate.
- Employee loans with monthly deductions.
- Payslips delivered to employees.
- A payroll lock once the month closes.
Performance
- Goals and KPIs per role.
- Targets for teams and individuals.
- Appraisals and incentives from recorded results.
Exits
- Resignations and notice periods.
- Clearance tasks across departments.
- Exit interviews and documents.
- Full and final settlement.
Questions to ask any vendor
- Show me attendance coming in from our devices. What do we do at month end?
- What happens if someone changes a closed payroll month?
- Where do incentive figures come from?
- Walk me through an employee leaving, from resignation to final settlement.
How AIMS handles it
AIMS HRMS covers the whole list: hiring and exits with resume reading, notice periods, clearance and full and final settlement; attendance and leave with eSSL sync, field check-in, shifts and approvals; payroll with PF, ESI, professional tax and TDS, loans, WhatsApp payslips and a payroll lock; and goals and incentives. It can be used on its own or with AIMS IQ or AIMS V2. See the hire to retire journey.